Privacy notice

We keep only what the product needs to work:

• Account details: your email and the credentials used to sign in.
• Academy and roster: your academy, the players in it, and their roles.
• Golf data: the rounds and stats your players log, the strokes-gained results computed from them, plus lesson notes and practice plans coaches create.
• Basic operational data: logs needed to keep the service running and secure.

We use your data to run Coach OS for you: to authenticate you, compute strokes gained, show a player's data to that player and to the coaches in their academy, and send necessary account and invite email. We do not sell your data and we do not use it for advertising.

A player's rounds, stats, notes, and plans are visible to that player and to the coaches of the academy they belong to. They are not shared with other academies or other players.

We send transactional email only: account verification and password reset, player invitations, and important service notices. There is no marketing email during the beta.

You are in control of your data:

• A coach can delete their academy. This removes the academy and its rounds, stats, notes, and plans, and detaches its players. The players' own accounts survive and can be re-invited elsewhere.
• A player can leave an academy (their data in that academy is removed, their account survives) or delete their account entirely (their account and their golf data are removed).
• Deletion is real deletion, not hidden archiving. Copies may persist briefly in encrypted backups before they age out on our normal backup cycle.

Data is stored on managed infrastructure with access limited to what the service requires. No system is perfectly secure, but we take reasonable measures to protect your data and will notify affected users of a material breach as required.

To ask about your data, request deletion help, or raise a privacy question, email support@coachos.example.